proP6LicenseTracker

When P6 licenses become difficult to understand and manage

Many organisations struggle to maintain transparency over their Primavera P6 licenses. P6’s module access settings do not clearly reveal which license type a user actually requires — and in environments with many users, different security profiles and varying permission sets, manual tracking quickly becomes time‑consuming and error‑prone.

For administrators, PMOs and IT managers, this leads to uncertainty during audits, potential over‑ or under‑licensing and a significant manual effort to document actual license usage correctly.

proP6LicenseTracker – Transparent and reliable license insights for your P6 environment

The proP6LicenseTracker reveals what the Primavera‑P6 standard does not: it analyses all users, security profiles and permissions and determines which license type each user actually requires. The tool performs this evaluation automatically and presents a structured, transparent overview of your organisation’s real license needs.
This gives administrators, PMOs and IT teams a solid basis for decision‑making, reduces manual analysis efforts and strengthens license compliance.

USP: The proP6LicenseTracker maps real permission structures clearly and translates them into reliable, technically sound license classifications.

Key benefits of our proP6LicenseTracker

Reduced effort

Time‑consuming manual evaluation of security profiles is no longer needed. The analysis runs automatically via P6 Webservices and is available at any time.

Compliance confidence

The tool identifies over‑ and under‑licensing, supports audit preparation and provides a technically sound foundation for compliant license usage within P6.

License insight

The tracker shows exactly which license each user requires based on their actual permissions. This creates immediate transparency across all license categories — without manual checks.

Visualization of our proP6LicenseTracker

The diagram on the left illustrates the central interface of the tool and makes the license analysis immediately tangible.

In the main table (1), all P6 users are listed together with their actual permissions. Based on this data, the tool automatically derives which license type is assigned to each user.

Beneath it, the License Tracker (2) visualizes the complete license status of your system: available licenses, licenses already in use, and remaining capacity—cleanly separated into EPPM, Team Member, and Webservice/API license categories. The color‑coded display provides an instant overview of any over‑ or under‑licensing.

Navigation elements (4/5) enable quick switching between databases or previous logins, while the “Save Report” button (6) instantly generates a complete Excel or email report. The final button (7) closes the tool.

Overall, the image demonstrates how clearly and transparently the License Tracker maps the entire license landscape of a P6 system—without any manual research in security profiles.

Technical details of our proP6LicenseTracker

The proP6LicenseTracker is designed to automatically analyse and classify the license types required in Primavera P6. Using the official P6 Webservices, the tool retrieves all relevant information about users, security profiles and permission sets and determines which license type is required based on these assignments. The evaluation is read‑only and does not modify any settings within P6.

Technical Capabilities

Retrieval of users, security profiles and module permissions via P6 Webservices
Determination of the required license type for each user (e.g. EPPM, Team Member, Integration / Webservice usage) based on actual permissions
Support for customer‑specific “restricted use” scenarios defined through security profiles
Whitelist functionality to exclude technical or system accounts from counting
Export of the complete license overview as an Excel report or delivery via e‑mail

Analysis & Reporting

Clear determination of required license volumes per license category
Transparent overview showing which users need which license type
Identification of over‑ or potential under‑licensing
Comparison with previous evaluations to track license usage changes over time

Use in P6 Environments

Designed for Primavera‑P6‑EPPM environments with multiple users and differentiated security profiles
Requires no database modifications (read‑only access)
Supports administrators, PMOs and licensing teams in audits, compliance checks and license optimisation