Oracle® Aconex:

Managing documents easily

The Common Data Environment (CDE) for successful projectmanagement

Efficient document management is one of the key factors for the success of cross-company projects. With Aconex, the leading Common Data Environment (CDE), we transform the way you share content with internal and external partners. Aconex connects all documents, data, and processes of every project participant on a single, centralized platform—regardless of how many parties and documents are involved. It also significantly simplifies the mapping of business processes across all stakeholders. As a result, communication between different teams across organizations becomes standardized, streamlined, and centrally managed.

As your experienced partner, we support you in both evaluating and implementing the Aconex Document Management System. Click here to learn more about our service offering.

Document and 3D Model Management

In data management, Aconex offers unlimited capacity and full version control. You can manage millions of documents and 3D models without restrictions on data volume or number of participants and upload files of any size. Every interaction is securely logged, providing a complete audit trail of all versions and access at any time. This also includes centralized email storage, ensuring relevant communication is linked directly to its context and making searches easier.

Comprehensive Project Database and Handover

The platform provides all stakeholders—owners, designers, and suppliers—with separate yet interconnected workspaces. This ensures clear data ownership and minimizes administrative effort when partners join or leave the project. At the end of the project, Aconex simplifies handover: you can generate the complete final project documentation (e.g., as-built documents) digitally and directly from the CDE environment, including the automatic creation of a digital asset register for a smooth transition to operations.

Effortless Collaboration on 2D and 3D Models

Collaboration on multidimensional models (BIM) is revolutionized as Aconex enables sharing, reviewing, and editing models directly in the cloud—without the need for specialized software or viewers. The integrated 2D and 3D viewer functionality allows users to view, comment, and conduct model-based reviews in the browser, helping resolve conflicts early. This promotes co-authoring and drives acceptance among all project participants.

Standardization of Correspondence

The platform replaces manual methods of correspondence and documentation with a standardized digital process that provides project-wide access and full transparency. It ensures consistent communication across all partners, drastically reducing misunderstandings and search times. At the same time, you can leverage digitized workflows for review, approval, and authorization processes, including automated escalation paths. Deficiency and inspection list management is also tracked directly within the system and documented without gaps.

Improving Workplace Safety

To reduce liability risks, you can leverage real-time health and safety data and reports to hold teams accountable. By using standardized digital forms for safety inspections and incident reporting, you can demonstrate full compliance with legal and regulatory requirements at any time. This makes the platform a central proof system for all compliance obligations.

Transparency in Financial and Contract Management

Aconex delivers critical transparency for early risk control. You gain detailed insights into budgets, forecasts, contract costs, and cash flows, enabling immediate detection of deviations and timely corrective actions to minimize financial risks. In addition, contract management is supported by centralizing all contract-related documents and communications, ensuring claims and changes are tracked with full transparency.

Mobile Access to All Data

Project work doesn’t stop at the desk. That’s why Aconex offers full mobile usability through dedicated apps and browser access. This ensures your teams—whether on-site, in the field, or on the go—can always access the latest documents, plans, and correspondence anytime, anywhere. Approvals, issue resolution, and data synchronization happen in real time, accelerating decision-making and minimizing delays. Mobile access guarantees maximum flexibility without compromising data security or the audit trail.

Learn more about the mobile apps by clicking the following links:

• Apple App Store
• Google Play Store

Interfaces in Oracle Aconex

The Aconex platform is designed to eliminate isolated data silos and integrate seamlessly into your existing system landscape. This is primarily achieved through open REST APIs, enabling secure and standardized information exchange. These interfaces allow data to be extracted from Aconex and synchronized with other software applications—for example, for cost management or progress reporting. Dedicated adapters and pre-built integration workflows (e.g., with other Oracle products such as Primavera Cloud or Unifier) reduce duplicate data entry, improve data consistency, and extend the value of project data collected in Aconex across the entire organization.

A key example is the dedicated and deep integration with Oracle Primavera P6 Enterprise Project Portfolio Management (P6 EPPM). This integration allows you to synchronize schedules and budgets with a single click: schedules captured in P6 are automatically aligned with cost information in Aconex (Connected Cost), eliminating manual data transfer. This ensures that your documents, processes, and schedules remain fully aligned while maximizing the value of project data across the enterprise.

Custom proadvise Interface for Other Document Management Systems

We understand that not every project participant is ready or able to switch to a new system immediately. While other providers insist on rigid usage, we go one step further: if a key project partner wishes to retain their external document management system (DMS), we offer the development of a custom interface tailored to that system.

This approach ensures you overcome technological barriers elegantly. Regardless of the backend in use, all project-relevant information flows seamlessly, securely, and completely into your central Aconex project space. This guarantees 100% connectivity and flexibility across the entire project ecosystem—without forcing a system change.